Pursuant to article 13 of Italian Legislative Decree no.196 dated 30/06/2003, the following information note concerns the processing of personal data you have provided Aparthotel Ashanti for the supply of their services.
Any data you have provided will be processed in accordance with Italian Legislative Decree no. 196 of 30/06/2003 and with the confidentiality requirements provided for therein.
1) Purposes of personal data processing and methods involved
We will use the personal details you provided when you signed up for Aparthotel Ashanti services, or any details that were collected at a later date as you have used our services, for the following purposes:
- To provide various types of information
- To provide information about availability at the accommodation facilities you have chosen;
- To make it possible to book accommodation;
- To send you a resort catalogue once a year, if you have specifically requested this;
- To send you newsletters, if specifically requested;
- To enable you to take part in competitions on the Aparthotel Ashanti site;
- To allow visitors to write reviews about accommodation facilities.
We only collect data that can be considered strictly necessary for implementing the purposes set out above.
Your personal data will be processed using paper, electronic and telematic means in accordance with the provisions of Italian Legislative Decree no. 196 dated 30/06/2003.
Your data may be used by the Data Processing Manager and by any Aparthotel Ashanti employees who have been appointed to fulfill the above purposes. These employees have been appointed the task of processing data, have received appropriate instructions on the matter and operate under the direct authority of the Data Processing Manager.
For the purposes of data processing, your information can be disclosed to the following:
- Individual accommodation facilities that the user decides to contact for information and which provide information to the user directly;
- Individual accommodation facilities so that a booking can be made;
- Individual accommodation facilities, regarding reviews written by users;
- The company that supplies any generic information;
- The company that sends out the catalogue;
- The company that sends out the newsletter;
- The company that manages competitions on the Aparthotel Ashanti site;
- The service provider.
Aparthotel Ashanti also informs these subjects of the data processing purposes and methods described above.
Your personal data will not be distributed.
Data are held for the time it takes to fulfill the purposes listed above in accordance with current legislation. Pursuant to current regulations, and in accordance with Italian Legislative Decree 196/03 and successive modifications, telematic traffic data (data relating to internet connection and location – a so-called log file) are held as provided for by article 132 of Italian Legislative Decree 196/03.
Denying consent or withdrawing consent to process data
We must collect your personal information to fulfill the above purposes. If you fail to provide this, or if this information is incomplete or inaccurate, or if you withdraw this information, it may not be possible for you to use the services you have requested.
2) Supplementary purposes and methods of personal data processing
With your express consent and until this consent is revoked, your personal data can also be processed directly or through third parties for other purposes in addition to those indicated in section 1) of the information note. This includes by one or more means of distance communication (email, phone, automatic call systems without an operator, or fax) and can be done for purposes not strictly linked to the supply of services requested, such as:
a) If Aparthotel Ashanti wish to send you advertising material or business-related information by text message, email or phone;
b) If Aparthotel Ashanti or third parties on behalf of Aparthotel Ashanti (to whom data have been disclosed) wish to send interactive business communications;
c) If Aparthotel Ashanti or third parties on behalf of Aparthotel Ashanti (to whom data have been disclosed) wish to carry out statistical research and studies concerning the use of the site or do market research.
It is not compulsory to give consent for the data processing and purposes covered here in section 2). If you choose to refuse this then Aparthotel Ashanti will handle your data strictly for the purposes indicated in section 1).
Your personal data will be processed using paper, electronic and telematic means in accordance with the provisions of Italian Legislative Decree no. 196 of 30/06/2003.
Data communication for supplementary purposes
Personal data processed for the purposes covered in section 2) may be used by Aparthotel Ashanti staff responsible for fulfilling these purposes. These people have been appointed the task of processing data, have received appropriate instructions on the matter and operate under the direct authority of the Data Processing Manager.
In addition to Aparthotel Ashanti employees, and for the purposes referred to in section 2), some of your data may be processed by third parties, to which Aparthotel Ashanti entrusts such activities (or part of these) that are considered functional for the supply of the services mentioned above. In this case, these subjects will act as independent Data Controllers or will be appointed in charge of data processing. Anybody appointed in charge shall receive appropriate operating instructions, particularly where the adoption of minimum security measures is concerned, in order to guarantee data confidentiality and security. These third parties essentially include the following categories: consulting firms, telemarketing and call centre companies, agents and brokers.
Data distribution for supplementary purposes
Your personal data will not be distributed.
Data storage for supplementary purposes
Data are held for the time it takes to carry out the above supplementary purposes.
Links to other sites
Warning to users
Aparthotel Ashanti refuses any responsibility in the event that the user provides personal data about third parties. It also cautions the user that, in such cases, it is necessary to get consent for data processing from the person concerned in compliance with Italian Legislative Decree no. 196 of 30/06/2003, and that the user assumes full liability for the truthfulness, completeness, and legitimacy of the provision of such data.
Data Controller and person in charge of collecting and protecting personal data
The data controller is Aparthotel Ashanti and the person in charge of collecting and protecting the confidentiality of personal data is Aparthotel Ashanti
Concerning processing of their personal data, users may exercise the following rights as provided for by article 7 of Italian Legislative Decree 196/03 which we quote below for your convenience:
- The interested party has the right to obtain confirmation of the existence or non-existence of personal data concerning them (including if this has not yet been recorded) and the communication of this in an intelligible form.
The interested party has the right to obtain indication of:
a) The origin of the personal data;
b) The purposes of data processing and the methods involved;
c) The logic applied in data processing carried out using electronic means;
d) The identification details of the Data Controller, the Data Processing Managers and the appointed representative in Italy, where applicable;
e) The subjects or categories of subjects that - as designated representative in Italy, Data Processing Managers or any individual in charge - personal data may be communicated or disclosed to.
The interested party also has the right:
a) To have data updated, altered or, when of interest, integrated;
b) To have data cancelled, made anonymous or blocked if processed in breach of law (this includes data that may be kept despite the fact that this is not required for the purposes of data collection and processing);
c) To receive certification that the operations mentioned in a) and b) (including content) have been made known to the persons to whom the information was communicated or distributed, except where this is impossible or involves using means that are clearly out of proportion with the right that is protected.
The interested party has the right to oppose entirely or in part:
a) For legitimate reasons, the processing of personal information that concerns them, even if this is relevant to the purposes of data collection;
b) The processing of personal data concerning them if the purpose of this is to send them advertising material or for direct sales, market research or business communication.
The rights referred to above may be exercised directly or by granting delegation or proxy in writing to physical persons or associations.
To request to exercise their rights and obtain information about the handling of personal data, the user may contact the Data Processing Manager. This can be done by email, post or other means, using the Aparthotel Ashanti contact information provided on the “About Us” page of the website.
Aparthotel Ashanti undertakes not to use personal data that has been reported as inaccurate until the inaccuracy is amended.